Using a Licensed Realtor is a Smart Move!

Do You Know the Ontario Real Estate Market?

As is the case in most developed countries in the world, so it is in Canada: there are a handful of major players in the real estate business who collectively dominate the vast majority of the market. Even online services have been largely unable to shake the strong tradition of the real estate agent profession thus far.

This is in part because of the fact that human contact and personal trust are indispensable when it comes to an investment as large as a house. Most of us feel comfortable ordering a book, a movie, or a pizza over the internet, but a house is a completely different story.

Ontario Real EstateFor these reasons, about two thirds of the market in Ontario alone is controlled by five to six large agent networks (according to 2010 bought and sold statistics).   In Windsor,  Royal LePage Binder, Brokerage has a force of over 100 Sales Representatives.    And when you’re dealing with so much power, it is good to know something about your Realtors®, isn’t it?


Royal LePage

Royal LePage is a respected real estate agent network with the longest experience in the Canadian market. It was founded in 1913 by Albert Edward LePage, a 26-year old realty enthusiast, as A. E. LePage Real Estate. The company will thus be celebrating its centennial in 2013.  In Canada, Royal LePage is the largest real estate network originating within the country.

Albert LePage was also a founding member of the Ontario Real Estate Association and the Toronto Real Estate Board — two of his many realty career achievements. Nearly 14,000 agents are affiliated with Royal LePage today.

Among the strengths of Royal LePage is its presence across the nation and its reach within relatively small municipalities — this is, of course, in addition to the metropolitan centres.

Here in Windsor Essex County we have 5 offices spanning the Essex County with over 100 Sales Representatives and Brokers ready to serve your every real estate need. 


The Valuable Truth About Your  Realtor®


Why Was This List Prepared?

Surveys show that many homeowners and homebuyers are not aware of the true value a Realtor® provides during the course of a real estate transaction.  At the same time, regrettably, Realtors® have generally assumed that the expertise, professional knowledge

and just plain hard work that go into bringing about a successful transaction were understood and appreciated.

Many of the most important services and steps are performed behind the scenes by either the Realtor® or the brokerage staff and traditionally have been viewed simply as part of their professional responsibilities to

the client. But, without them the transaction could be placed in jeopardy.

This publication seeks to close that gap.

Listed on the following pages are nearly 200 typical actions, research steps, processes, and review stages necessary for a successful residential real estate transaction and normally provided by a full service real

estate brokerage and for which they are entitled to fair compensation.



The list is by no means an attempt to set forth a complete list of services as these may vary within each brokerage and each market. Many Realtors® routinely provide a wide variety of additional services that are

as varied as the nature of each transaction.

By the same token, some transactions may not require some of these steps to be equally successful; however, most would agree that given the unexpected complications that can arise, it’s far better to know

about a step and make an intelligent, informed decision to skip it, than to not know the possibility even existed.


The Realtor® Commitment                                                           

Through it all, the Realtor’s® personal and professional commitment is to ensure that a seller and buyer are brought together in an agreement that provides each with a “win” that is fair and equitable.

The Realtor’s® motivation is easy to understand. For most full-service brokerages, they receive no compensation unless and until the sale closes.

By contrast, there are firms that offer “limited services” in exchange for an up-front flat fee, or perhaps offer a menu of pay-as-you-go or “a la carte” options. Some even offer a sliding scale ranging from limited to full

service. In these cases, the Realtor’s® compensation is based on these reduced service levels with the

seller bearing full responsibility for all the other steps and procedures in the selling process.  In short, the marketplace truism is that “you get what you pay for.”


A Variety of Choices

It can truly be said that the variety of brokerage business models in today’s real estate industry affords the homeowner a greater range of options than ever before.  But no matter which option is chosen, before signing a Listing Agreement or otherwise engaging the services of a Realtor® and agreeing to compensate them, homeowners should understand exactly what

services will, or will not, be provided.


Why Use A Realtor®?

Not every real estate agent or broker is a Realtor®. That term and the familiar Block “R” logo are trademarked by the National Association of Realtors® and can only be used by those who are Realtor®

members through their local association of Realtors®.

While all Realtors® are province-issued licenses as agents or brokers.  Realtors® have taken an oath to subscribe to a stringent, enforceable

Code of Ethics with Standards of Practice that promote the fair, ethical and honest treatment of all parties in a transaction. Non-member licensees  (Private Exchange, CompFree, ect.) have taken no such oath and are not morally bound to the ethical practices and principles set forth in the Realtor® Code.

For that extra measure of peace of mind, ensure the individual seeking to represent you is both a real estate licensee and a Realtor®. Visit the Windsor Essex County Real Estate Board website, for a searchable list of our Realtor® members.


The Realtor’s® Critical Role

Listed here are nearly 200 typical actions, research steps, procedures, processes and review stages in a

successful residential real estate transaction that are normally provided by full service real estate brokerages in return for their sales commission. Depending on the transaction, some may take minutes, hours, or even days to complete, while some may not be needed.

More importantly, they reflect the level of skill, knowledge and attention to detail required in today’s real

estate transaction, underscoring the importance of having help and guidance from someone who fully understands the process – a Realtor®.  And never forget that Realtors® are pledged to uphold the stringent, enforceable tenets of the Realtor® Code

of Ethics in their professional dealings with the public.


Pre-Listing Activities

1. Make appointment with seller for listing presentation.

2. Send seller a written or e-mail confirmation of listing appointment and call to confirm.

3. Review pre-appointment questions.

4. Research all comparable currently listed properties.

5. Research sales activity for past 18 months from MLS and public records databases.

6. Research “Average Days on Market” for this property of this type, price range and location.

7. Download and review property tax roll information.

8. Prepare “Comparable Market Analysis” (CMA) to establish fair market value.

9. Obtain copy of subdivision plat/complex lay-out.

10. Research property’s ownership and deed type.

11. Research property’s public record information for lot size and dimensions.

12. Research and verify legal description.

13. Research property’s land use coding and deed restrictions.

14. Research property’s current use and zoning.

15. Verify legal names of owner(s) in county’s public property records.

16. Prepare listing presentation package with above materials and GeoWarehouse® information.

17. Perform exterior “Curb Appeal Assessment” of subject property.

18. Compile and assemble formal file on property.

19. Confirm current public schools and explain impact of schools on market value.

20. Review listing appointment checklist to ensure that all steps and actions have been completed.


Listing Appointment Presentation

21. Give seller an overview of current market conditions and projections.

22. Review agent’s and company’s credentials and accomplishments in the market.

23. Present company’s profile and position or “niche” in the marketplace.

24. Present CMA results to seller, including comparables, solds, current listings and expireds.

25. Offer pricing strategy based on professional judgment and interpretation of current market conditions.

26. Discuss goals with seller to market effectively.

27. Explain market power and benefits of Multiple Listing Service.

28. Explain market power of Royal LePage Binder Real Estate, Brokerage, IDX, and

29. Explain the work the brokerage and agent do “behind the scenes” and agent’s availability on weekends.

30. Explain agent’s role in taking calls to screen for qualified buyers and protect seller from curiosity seekers.

31. Present and discuss strategic master marketing plan.

32. Explain different agency relationships and determine seller’s preference.

33. Review and explain all clauses in Listing Contract and Addendum and obtain seller’s signature.


Once Property is Under Listing Agreement

34. Review current title information.

35. Measure overall and heated square footage.

36. Measure interior room sizes.

37. Confirm lot size via owner’s copy of certified survey, if available.

38. Note any and all unrecorded property lines, agreements, easements.

39. Obtain house plans, if applicable and available.

40. Review house plans and make copy.

41. Obtain property details from GeoWarehouse and MPAC for retention in property’s listing file.

42. Prepare showing instructions for buyers’ agents and agree on showing time window with seller.

43. Obtain current mortgage loan(s) information: companies and loan account numbers.

44. Verify current loan information with lender(s).

45. Check assumability of loan(s) and any special requirements.

46. Discuss possible buyer financing alternatives and options with seller.

47. Review current appraisal, if available.

48. Identify Home Owner Association manager, if applicable.

49. Verify Home Owner Association fees with manager: mandatory or optional and current annual fee.

50. Order copy of Homeowner Association bylaws, if applicable.

51. Research electricity availability and supplier’s name and phone number.

52. Calculate average utility usage from last 12 months of bills.

53. Research and verify city sewer/septic tank system.

54. Water system: calculate average water fees or rates from last 12 months of bills.

55. Well water: confirm well status, depth and output from well report.

56. Natural gas: research/verify availability and supplier’s name and phone number.

57. Verify security system, current term of service and whether owned or leased.

58. Verify if seller has transferable Hot water tank agreement.

59. Ascertain need for lead-based paint disclosure.

60. Prepare detailed list of property amenities and assess market impact.

61. Prepare detailed list of property’s “Inclusions and Conveyances with Sale.”

62. Compile list of completed repairs and maintenance items.

63. Send “Vacancy Checklist” to seller if property is vacant.

64. Explain benefits of home owner warranty to seller.

65. Assist sellers with completion and submission of home owner warranty application.

66. When received, place home owner warranty in property file for conveyance at time of sale.

67. Have extra key made for lockbox.

68. Verify if property has rental units involved. And, if so:

69. Make copies of all leases for retention in listing file.

70. Verify all rents and deposits.

71. Inform tenants of listing and discuss how showings will be handled.

72. Arrange for installation of yard sign.

73. Assist seller with completion of Seller’s Disclosure form.

74. “New Listing Checklist” completed.

75. Review results of curb appeal assessment with seller and provide suggestions to improve salability.

76. Review results of Home Stager assessment and suggest changes to shorten time on market.

77. Assign login and password for sellers to check progress on personal website.


Entering Property in Multiple Listing Service Database

78. Prepare MLS Profile Sheet — agent is responsible for “quality control” and accuracy of listing data.

79. Enter property data from profile sheet into MLS listing database.

80. Proofread MLS database listing for accuracy, including proper placement in mapping function.

81. Add property to company’s active listings list.

82. Provide seller with signed copies of Listing Agreement and MLS Profile Sheet Data Form within 48 hours.

83. Take additional photos for upload into MLS and use in flyers. Discuss efficacy of panoramic photography.


Marketing the Listing

84. Create print and Internet ads with seller’s input.

85. Coordinate showings with owners, tenants, and other Realtors®. Return all calls, weekends included.

86. Install electronic lock box if authorized by owner and program with agreed-upon showing time windows.

87. Prepare mailing and contact list.

88. Generate mail-merge letters to contact list.

89. Order “Just Listed” labels and reports.

90. Prepare flyers and feedback faxes.

91. Review comparable MLS listings regularly to ensure property remains competitive in price, terms, conditions and availability.

92. Prepare property marketing brochure for seller’s review.

93. Arrange for printing or copying of supply of marketing brochures or fliers.

94. Place marketing brochures in all company agent mail boxes.

95. Upload listing to company and agent Internet site, if applicable.

96. Mail Out “Just Listed” notice to all neighborhood residents.

97. Advise network referral program of listing.

98. Provide marketing data to buyers coming through international relocation networks.

99. Provide marketing data to buyers coming from referral network.

100. Provide “Special Feature” cards for marketing, if applicable.

101. Submit ads to company's participating Internet real estate sites.

102. Price changes conveyed promptly to all Internet groups.

103. Reprint/supply brochures promptly, as needed.

104. Loan information reviewed and updated in MLS as required.

105. Feedback e-mails/faxes sent to buyers’ agents after showings.

106. Review weekly Market Study.

107. Discuss feedback from showing agents with seller to determine if changes will accelerate the sale.

108. Place regular weekly update calls to seller to discuss marketing and pricing.

109. Promptly enter price changes in MLS listing database.


The Offer and Contract

110. Receive and review all offer to purchase contracts submitted by buyers or buyers' agents.

111. Evaluate offer(s) and prepare a “net sheet” on each for the owner for comparison purposes.

112. Counsel seller on offers. Explain merits and weakness of each component of each offer.

113. Contact buyers’ agents to review buyer’s qualifications and discuss offer.

114. Fax/deliver Seller’s Disclosure to buyer’s agent or buyer upon request and prior to offer if possible.

115. Confirm buyer is pre-qualified by calling loan officer.

116. Obtain pre-qualification letter on buyer from loan officer.

117. Negotiate all offers on seller’s behalf, setting time limit for loan approval and closing date.

118. Prepare and convey any counter offers, acceptance or amendments to buyer’s agent.

119. Fax copies of contract and all addendums to closing attorney .

120. When an Offer to Purchase Contract is accepted and signed by seller, deliver signed offer to buyer’s agent.

121. Record and promptly deposit buyer’s earnest money in trust account.

122. Disseminate “Under-Contract Showing Restrictions” as seller requests.

123. Deliver copies of fully signed Offer to Purchase Contract to seller.

124. Fax/deliver copies of Offer to Purchase Contract to selling agent.

125. Fax copies of Offer to Purchase Contract to lender.

126. Provide copies of signed Offer to Purchase Contract for office file.

127. Advise seller in handling additional offers to purchase submitted between contract and closing.

128. Change status in MLS to “Sale Pending.”

129. Update Office showing “Sale Pending.”

130. Review buyer’s credit report results — advise seller of worst and best case scenarios.

131. Provide credit report information to seller if property will be seller-financed.

132. Assist buyer with obtaining financing, if applicable and follow-up as necessary.

133. Contact lender verify all necessary documents are received.

134. Deliver unrecorded property information to buyer.

135. Order septic system inspection, if applicable.

136. Receive and review septic system report and assess any possible impact on sale.

137. Deliver copy of septic system inspection report lender and buyer.

138. Deliver Well Flow Test Report copies to lender and buyer and property listing file.

139. Verify termite inspection, if applicable.

140. Verify mold inspection ordered, if required.


Tracking the Loan Process

141. Confirm verifications of deposit and buyer’s employment have been received.

142. Follow loan processing through to the underwriter.

143. Keep Seller  up-to-date on status of financing.

144. Contact lender weekly to ensure processing is on track.

145. Relay final approval of buyer’s loan application to seller.


Home Inspection

146. Coordinate buyer’s professional home inspection with seller.

147. Review home inspector’s report.

148. Prepare Removal of Condition form with satisfactory home inspection.

149. Explain seller’s responsibilities with respect to loan limits and interpret any clauses in the contract.

150. Ensure seller’s compliance with Home Inspection Clause requirements.

151. Recommend or assist seller with identifying and negotiating with trustworthy contractors to perform

any required repairs.

152. Negotiate payment and oversee completion of all required repairs on seller’s behalf, if needed.


The Appraisal

153. Schedule appraisal.

154. Meet  appraiser to allow access to the property.

155. Follow up on appraisal.

156. Review appraisal.

157. Assist seller in questioning appraisal report if it seems too low.


Closing Preparations and Duties

158. Contract is signed by all parties.

159. Coordinate closing process with buyer’s agent and lender.

160. Update closing forms and files.

161. Ensure all parties have all forms and information needed to close the sale.

162. Ensure all parties have Lawyer information.

163. Confirm closing date.

164. Assist in solving any title problems (boundary disputes, easements, etc) or in obtaining death certificates if requested.

165. Work with buyer’s agent in scheduling and conducting buyer’s final walk-thru prior to closing.

166. Coordinate this closing with seller's next purchase and resolve any timing problems.

167. Have a “no surprises”  on closing.

168. Refer sellers to one of the best agents at their destination, if applicable.

169. Change MLS listing status to Sold. etc.

170. Close out listing in office.


Follow Up After Closing

171. Answer questions about filing claims with Ontario New Home Owner Warranty, if requested.

172. Attempt to clarify and resolve any conflicts about repairs if buyer is not satisfied.

173. Respond to any follow-up calls and provide any additional information required from office files.

174. Are available anytime to Help a Family or Friend.